PAIA-Eng

WEIDENHOG LODGE CC

REG NO 1996/004706/23

 

 

 

MANUAL

IN TERMS OF SECTION 51 OF THE
PROMOTION OF ACCESS TO INFORMATION ACT 2 OF 2000

Prepared by

Esterhuyse & Nel

Chartered Accountants (SA)

 

WEIDENHOF LODGE CC

REG NO 1996/004706/23

SECTION 51 MANUAL
PROMOTION OF ACCESS TO INFORMATION ACT

CONTENTS

 

 

A.        Introduction

 

B.        Particulars in terms of section 51 of the Promotion of Access to Information Act

                                                                                                                           

1.         Contact details

2.         The section 10 Guide on how to use the Act

3.         Records available in terms of any other legislation

  1. Access to the records held by the private body in question
  1. Information readily available, if applicable
  2. Records that may be requested
  3. The request procedures

5.         Other information as may be prescribed

6.         Availability of the manual


  1. A.          INTRODUCTION

Main Business

 

LABOUR LAW & LIQUOR LICENCE CONSULTANTS

  1. B.          PARTICULARS IN TERMS OF THE SECTION 51 MANUAL

 

 

  1. 1.                   Contact details

Head of the body:    MATTHYS JACOBUS HAUPTFLEISCH

Postal address:         PO BOX 7248

                                    STELLENBOSCH

                                    7599

Street Address:         22 WEIDENHOF STREET

                                    STELLENBOSCH

                                    7600

Telephone number:            083 233 1342

Email address:         thyshaupt@gmail.com

Web site                     www.22weidenhofstreet.wordpress.com

  1. 2.                   The section 10 Guide on how to use the Act

The Guide will, according to the South African Human Rights Commission (SAHRC), be available for inspection at the offices of the SAHRC.  Please direct any queries to:

The South African Human Rights Commission:

PAIA Unit

The Research and Documentation Department

Postal address:         Private Bag 2700

Houghton

2041

Telephone:                +27 11 484-8300

Fax:                            +27 11 484-7146

Website:                     www.sahrc.org.za

E-mail:                       PAIA@sahrc.org.za

  1. 3.                   Records available in terms of any other legislation

1.         Basic Conditions of Employment No. 75 of 1997

2.         Close Corporations Act No. 69 of 1984

3.         Compensation for Occupational Injuries and Health Diseases Act No. 130 of 1993

4.         Consumer Protection Act of 68 of 2008

5.         Copyright Act No. 98 of 1978

6.         Employment Equity Act No. 55 of 1998

7.         Harmful Business Practices Act No. 23 of 1999

8.         Income Tax Act No. 95 of 1967

9.         Intellectual Property laws Amendments Act No. 38 of 1997

10.       Labour Relations Act No. 66 of 1995

11.       National Credit Act 34 of 2005

12.       Occupational Health & Safety Act No. 85 of 1993

13.       Skills Development Act No. 97 of 1998

14.       Unemployment Contributions Act No.4 of 2002

15.       Unemployment Insurance Act No.63 of 2001

16.       Value Added Tax Act No. 89 of 199113.

  1. 4.                   Access to the records held by WEIDENHOF LODGE CC
    1. Information readily available

Not Applicable

  1. Records that may be requested:

Constitution

  • Minute books and resolutions
  • Statutory registers

Finances

  • Annual financial statements
  • Assets Register
  • Banking details
  • Bank statements
  • Tax Returns
  • Accounting Records
  • Rental Agreements
  • Invoices

Income Tax Records

  • PAYE Records
  • Documents issued to employees for income tax purposes
  • Skills Development Levies
  • UIF
  • Workman’s Compensation

Personnel Documents and Records

  • Employment contracts
  • Employment Equity Plan
  • Medical Aid records
  • Pension Fund records
  • Disciplinary records
  • Salary records
  • SETA records
  • Disciplinary code
  • Leave records
  • Training records
  • Training Manuals
  1. The request procedures:

Form of request:

  • The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned.
  • The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed.
  • The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.
  • If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body.

Fees:

A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:

  • The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request.
  • The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee.
  • After the head of the private body has made a decision on the request, the requester must be notified in the required form.
  • If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.
  1. 5.                   Other information as may be prescribed

The Minister of Justice and Constitutional Development has not made any regulations in this regard.

  1. 6.                   Availability of the manual

The manual is also available for inspection during office hours at the offices of WEIDENHOF LODGE free of charge. Copies are available from the SAHRC.

____________________________________

Duly authorised by Head of Organisation

Last updated: 31 December 2011

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